The Guild of Photographers respects the privacy of its members and customers. The Data Protection Act 1998 regulates the processing of personal data (information relating to a living individual from which they can be identified, such as their name, address or date of birth). The Act requires that organisations such as ours give information about our data processing activities and how we secure the information that we hold. Obviously, the personal data that we hold consists mainly of Members' names, addresses and contact details as well as the financial information required for membership. This personal information is held on our membership database, in back-up form and in archive form. Printed copies of this information are occasionally made to assist with the provision of our services and photocopies of this data are also sometimes made to help us. Members records may be retrieved, consulted, adapted, modified, copied or deleted from time to time, and we will endeavour to take all reasonable steps to keep all data accurate and up to date but we rely upon our Members to inform us of any material changes. We follow strict security measures in the storage and disclosure of personal information to prevent unauthorised including access to our database being restricted through the use of usernames and passwords. Membership data is only shared with third parties and professional advisers where necessary to provide services for our members and assist with the professional administration of the Guild. However, on occasions information may be disclosed to approved third parties for marketing purposes but if you prefer not to receive this marketing information simply let us know. We will maintain your data confidentiality even after your Membership has expired and apart from the categories already mentioned your information will not be disclosed to anyone else except where we are legally compelled to do so, where there is a duty to the public to disclose it, where disclosure is necessary to protect the Guild's interests or where it is made with your consent or at your request. If you pay a statutory fee of £10, you have the right to be advised of the information that we hold on record about you within 40 days and you also have the right to request that all inaccuracies be amended. By providing the Guild with your personal information, you are accepting the privacy practices described in this policy statement. We may update our Privacy Policy from time to time so please check this page regularly as you will always find the latest version posted here. Any updates that would affect how we treat your personal information will not apply to information collected before we made the update, unless we first obtain your consent.